Fleet Decision Worksheet | Ted Sullivan

1The Truck

Year, Make & Model

Current Mileage

Primary Application / Route

Average Annual Mileage

Is this truck essential to daily operations?

Yes — operations depend on it No — it's secondary capacity It can be temporarily replaced

2Repair History

Current Estimated Repair Cost

$

Total Repairs — Last 12 Months

$

Unscheduled Repairs in Last 12 Months

How often has this truck been out of service?

Rarely A few times this year Every few months It has become unpredictable

Additional major repairs expected in the next 12 months?

No known repairs expected Possibly Very likely Already identified

3Cost of Downtime

Revenue Lost Per Day Truck is Down

$

Avg Downtime Days Per Repair

Rental / Replacement Cost Per Day

$

Additional Labor, Towing & Scheduling

$

Estimated Total Cost of One Breakdown

Lost revenue—

Rental / replacement costs—

Repair & towing costs—

Additional operating costs—

Estimated Total—

4Operational Impact

Check all that currently apply to this truck.

The truck is becoming less reliable. Repairs are disrupting routes or delivery schedules. Drivers have raised concerns about the truck's condition. We regularly move drivers or loads to other vehicles. Parts are becoming harder or more expensive to obtain. The truck no longer fits the application as well as it once did. Fuel or operating costs are noticeably higher than newer equipment. Another breakdown could damage an important customer relationship.

5Your Options

Check any statements that currently apply to your situation.

Reasons Repair May Make Sense

The repair restores the truck to reliable operating condition. The truck still fits the application well. Maintenance costs have otherwise remained predictable. The truck has meaningful useful life remaining. Replacement equipment is not currently available.

Reasons Replacement May Make Sense

Repair costs continue to increase year over year. Downtime has become frequent or unpredictable. The truck no longer fits the route, load or application. A newer truck would improve fuel efficiency, safety or productivity. The truck still has trade-in or resale value worth capturing.

Reasons Leasing May Make Sense

You want predictable monthly costs with no surprise repairs. You prefer to preserve cash for other business priorities. Your operation benefits from equipment on a regular replacement cycle. You want maintenance and service support built in.

6Decision Snapshot — Rate Each Category

Rate each from 1 (low concern) to 5 (serious concern).

Repair Frequency—

1

2

3

4

5

Downtime Impact—

1

2

3

4

5

Current Maintenance Cost—

1

2

3

4

5

Future Repair Risk—

1

2

3

4

5

Driver / Operational Impact—

1

2

3

4

5

Fit for Current Application—

1

2

3

4

5

Your Decision Score

0 / 30

Repair, Replace
or Lease?

See Your Recommendation

Want a Second Opinion?

Repair, Replaceor Lease?

See Your Recommendation

Want a Second Opinion?

Repair, Replace
or Lease?